English

Grants & Finance Officer [DEADLINE: Open until filled]

GNDR is currently seeking a talented, energetic and proactive professional to administrate GNDR’s grants and contracts, ensure compliance to specific financial requirements of funding partners, and support the Finance Manager and the wider Secretariat in all of its financial activities. This is a full-time position.

Global Network of Civil Society Organisations for Disaster Reduction (GNDR)

Our Purpose

GNDR was established in 2007 as a voluntary network of civil society organisations, associations and individuals who are committed to working together, and engaging with partners and other stakeholders, to increase community resilience and reduce disaster risk around the world. The network is vibrant and fast growing, presently consisting of 850 member organisations in over 140 countries across virtually every geographical region of the world.

The network is supported by a small but effective secretariat team comprising of UK and regionally-based staff. The GNDR Secretariat serves as a “support entity” to the membership operating through a global hub in London and regional hubs in Africa, Asia and Latin America. The Secretariat is legally constituted as a UK charity with the main responsibilities of facilitating the development, coordination and implementation of strategy, work plans and budgets, including supporting the mobilisation of adequate resources.

As GNDR works grows in scale and impact, we are looking for a person with a natural ability to think, plan, prioritise and organise in a clear and structured way, flexibility and problem solving skills, capable of working in a flexible and dynamic environment, comfortable in cross-cultural communications, and strong presentation, communication and facilitation skills, with a willingness to learn and open to new ways of working. There is a unique opportunity to make a valued contribution to an innovative and rapidly growing civil society network. The selected candidate must be able to demonstrate a proven track record in the development and coordination of civil society networks and implementing capacity strengthening programmes.

GNDR's Strategic Objectives

GNDR's “Stronger Together” strategy 2016-2020 has three mutually reinforcing objectives:

  1. Increase the impact of civil society in influencing policies and practices at local, national, and international levels
  2. Enhance the collaboration capabilities of civil society and cooperation with other stakeholders
  3. Strengthen the creation, analysis and sharing of knowledge, information and practices

Purpose of the Secretariat

The GNDR Secretariat serves as a “support entity” to the membership operating through a global hub in London and regional hubs in Africa, Asia and Latin America. The GNDR Secretariat is legally constituted as a UK charity with the main responsibilities of facilitating the development, coordination and implementation of strategy, work plans and budgets, including supporting the mobilisation of adequate resources.

Main purpose of the role:

The Grants and Finance Officer will be responsible for the administration of GNDR’s grants and contracts, ensuring compliance to the specific financial requirements of funding partners, as well as for providing support the Finance Manager and the wider Secretariat in all of its financial activities. This will include:

  • the preparation of budgets for funding proposals submitted by GNDR
  • ensuring all financial transactions are in accordance with the relevant Grant and properly processed, recorded and reported
  • Liaising with the relevant managers to ensure cohesion between the financial transactions and project activities
  • Preparing financial reports for funders, colleagues and the Management team.

Position in Organisation:

  • Responsible to the Finance Manager
  • Part of the Secretariat team and active participant in cross-team working
  • Works in close collaboration with GNDR London and Regional Secretariat staff, the GNDR Global Board and project partners.

Key Duties and Responsibilities

The remit of this post will cover the following core tasks and responsibilities:

1.Grant Management

  • Ensure all project related income and expenditure is in line with the agreed activities, outputs and objectives of the project.
  • Ensure all financial transactions and reporting procedures are compliant with the specific financial requirements of funding partner’s Grant Agreements
  • Maintain transparent detailed reporting systems to enable colleagues, the Management Team and external parties to understand the relevant budgets
  • Review and develop Grant Management policies, enforcing procedures that assure transparency in the grants processes
  • Conduct preparatory work for due diligence assessment and follow up to due diligence assessments. 
  • Correspondence and matters in regard to grant management

2.Financial Management

  • Prepare financial reports for GNDR’s Management Team, auditors and donors
  • Prepare invoices for payment seeking any necessary approvals
  • Create and monitor budgets, prepare periodic budget projections and inform staff and management about budget issues that arise
  • Keep effective files and correctly maintain original records of expenditure
  • Processing staff expenses, bank and credit card reconciliations
  • Provide financial information to staff
  • Working with the Finance Manager in any other aspect of finance as required
  • Filing and maintenance of financial documents

Person specification

A complete person specification including attributes and skills considered essential and/or desirable, with regard to qualifications, experience, skills, abilities and personal qualities, pdfcan be downloaded here, including terms of employment.

Only candidates who are currently eligible
to reside and work within the UK should apply.

To apply

To apply, please email a letter and resume (CV) to This email address is being protected from spambots. You need JavaScript enabled to view it. with the subject “Grants & Finance Officer”. Phone / Skype and/or face-to-face interviews will be arranged for short-listed candidates on a rolling basis. Only candidates chosen for interviews will be contacted.

Position will be held open until filled.

Downloads

Please download the following for a list of specific duties and responsibilities, a detailed person specification of essential and desirable attributes/skills, as well as terms of employment:

 

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Contact

Phones: +44 208 977 7726 | 1833 | 2860

Email: info@gndr.org

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Address

Global Hub Office

Global Network of Civil Society Organisations
for Disaster Reduction
8 Waldegrave Road, Teddington,
London
TW11 8HT
United Kingdom

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