English

Finance & Grants Officer [DEADLINE: Open until filled]

GNDR is currently seeking a talented, energetic and proactive professional to support the Finance Manager and the wider Secretariat in all of its financial activities, as well as administrating GNDR’s grants and contracts, and ensure compliance to specific financial requirements of funding partners. This is a full-time position.

Global Network of Civil Society Organisations for Disaster Reduction (GNDR)

Our Purpose

GNDR was established in 2007 as a voluntary network of civil society organisations, associations and individuals who are committed to working together, and engaging with partners and other stakeholders, to increase community resilience and reduce disaster risk around the world. The network is vibrant and fast growing, presently consisting of 850 member organisations in over 140 countries across virtually every geographical region of the world.

The network is supported by a small but effective secretariat team comprising of UK and regionally-based staff. The GNDR Secretariat serves as a “support entity” to the membership operating through a global hub in London and regional hubs in Africa, Asia and Latin America. The Secretariat is legally constituted as a UK charity with the main responsibilities of facilitating the development, coordination and implementation of strategy, work plans and budgets, including supporting the mobilisation of adequate resources.

As GNDR works grows in scale and impact, we are looking for a person with a natural ability to think, plan, prioritise and organise in a clear and structured way, flexibility and problem solving skills, capable of working in a flexible and dynamic environment, comfortable in cross-cultural communications, and strong presentation, communication and facilitation skills, with a willingness to learn and open to new ways of working. There is a unique opportunity to make a valued contribution to an innovative and rapidly growing civil society network. The selected candidate must be able to demonstrate a proven track record in the development and coordination of civil society networks and implementing capacity strengthening programmes.

GNDR's Strategic Objectives

GNDR's “Stronger Together” strategy 2016-2020 has three mutually reinforcing objectives:

  1. Increase the impact of civil society in influencing policies and practices at local, national, and international levels
  2. Enhance the collaboration capabilities of civil society and cooperation with other stakeholders
  3. Strengthen the creation, analysis and sharing of knowledge, information and practices

Purpose of the Secretariat

The GNDR Secretariat serves as a “support entity” to the membership operating through a global hub in London and regional hubs in Africa, Asia and Latin America. The GNDR Secretariat is legally constituted as a UK charity with the main responsibilities of facilitating the development, coordination and implementation of strategy, work plans and budgets, including supporting the mobilisation of adequate resources.

Main purpose of the role:

The Finance and Grants Officer will be responsible for supporting the Finance Manager and the wider Secretariat in all of its financial activities, including:

  • Maintaining complete and accurate accounting records
  • Day-to-day processing of invoices and other expenses
  • Supporting the production of monthly management accounts and other financial reports
  • Working alongside project staff in all aspects of grant financial management, including budget preparation, project accounting, donor financial reporting and audit.

Position in Organisation:

  • Responsible to the Finance Manager.
  • Part of the Secretariat team and active participant in cross-team working.
  • Works in close collaboration with GNDR London and Regional Secretariat staff, the GNDR Global Board and project partners..

Key Duties and Responsibilities

The remit of this post will cover the following core responsibilities:

1. Financial Accounting

  • Maintain GNDR accounting records in QuickBooks.
  • Prepare and process invoices for payment, obtaining necessary approvals.
  • Process staff expenses, bank and credit card reconciliations.
  • Establish and maintain electronic and manual filing systems of financial documents and other records of expenditure, to meet the requirements of institutional donors and other third parties.
  • Prepare periodic reports of actual expenditure against budget for internal stakeholders, obtaining explanations for variances and keeping staff and management informed about budget issues that arise.
  • Assist in preparation of monthly management accounts and other financial reports for GNDR’s Management Team, auditors and donors.
  • Work with the Finance Manager in any other aspect of financial accounting as required.

2. Grant Management

  • Support the preparation of budgets for funding proposals submitted by GNDR.
  • Ensure all financial transactions are in accordance with the relevant Grant agreement, and are properly processed and correctly recorded.
  • Liaise with the relevant managers to ensure cohesion between the financial transactions and project activities.
  • Prepare donor financial reports on time, and in accordance with the terms of the grant agreement.
  • Ensure electronic and hard copies of supporting documentation are complete and compliant with donor requirements.
  • Under the supervision of the Finance Manager co-ordinate all donor audits.
  • Support the Finance Manager in preparatory work for due diligence assessment of partners and follow up.
  • Carry out other tasks relating to matters of grant finance as required

Person specification

A complete person specification including attributes and skills considered essential and/or desirable, with regard to qualifications, experience, skills, abilities and personal qualities, pdfcan be downloaded here, including terms of employment.

Only candidates who are currently eligible
to reside and work within the UK should apply.

To apply

To apply for this position all applicants must send a covering letter and resume (CV) to This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it., with subject “Finance & Grants Officer”. Phone / Skype and/or face-to-face interviews will be arranged for short-listed candidates on a rolling basis. Only candidates chosen for interviews will be contacted.

Position will be held open until filled.

Downloads

Please download the following for a list of specific duties and responsibilities, a detailed person specification of essential and desirable attributes/skills, as well as terms of employment:

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Contact

Phones: +44 208 977 7726 | 1833 

Email: info@gndr.org

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Address

Global Hub Office

Global Network of Civil Society Organisations
for Disaster Reduction
8 Waldegrave Road, Teddington,
London
TW11 8HT
United Kingdom

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